A Data Privacy Act-compliant clinic website with informational pages, staff bio profiles, online booking, patient intake forms, location maps, and local SEO — engineered to turn every Google search into a confirmed appointment.
Seven core deliverables, every one designed around how a patient actually searches for, evaluates, and books with a private clinic.
Dedicated pages for every treatment and service — written in patient-friendly language, structured to rank on Google, and designed to convert curiosity into bookings.
Local SEO OptimisedFull credential pages per doctor — board certifications, specialisations, medical school, membership in PDS / PDA / PMA — turning professional authority into patient trust before they ever call.
Builds Trust & CredibilityAmelia Booking integration — patients self-schedule 24/7, choose their doctor, receive instant confirmation, and get automated reminders. Front-desk call volume drops by up to 60%.
Amelia / Cal.com IntegrationA DPA-compliant contact form with RA 10173 consent checkbox, plus an embedded Google Map showing your exact clinic location with directions from key landmarks. Patients know where you are before they arrive.
RA 10173 Consent Built InPre-visit intake forms that collect the information your doctors need before the appointment — chief concern, medical history, consent acknowledgement — reducing consultation preparation time and improving the patient experience from day one.
Gravity Forms + DPA ConsentMeta titles, descriptions, LocalBusiness schema markup, Google Search Console setup, and sitemap submission — so your clinic appears when patients search "dermatologist Olongapo" or "dental clinic near me."
Google Local Pack Ready80% of Filipino patients search for clinics on their phones. WP Rocket + Cloudflare CDN delivers a 90+ PageSpeed score and sub-3-second load times on mobile — because slow websites lose patients before they even read the first sentence.
90+ PageSpeed ScoreMost clinic websites are designed to impress other designers. Ours are designed to convert the patient at 10pm who just searched your specialty and has three tabs open comparing clinics.
A patient who wants to book shouldn't have to scroll. The "Book Appointment" button appears immediately on every device without scrolling — on the homepage, service pages, and doctor profiles.
Doctor credentials, board certifications, and patient testimonials are positioned in the top half of key pages — because research shows patients form trust judgments within the first 7 seconds.
Gravity Forms with RA 10173 consent checkbox, cookie notice, and Privacy Policy page — all included as standard. No retroactive compliance retrofitting after go-live.
Built on WordPress on Cloudways hosting in your name. Full ownership transfers on final payment. No platform lock-in, no monthly SaaS fees for your own website.
Home, About, Services (up to 6), Doctors, Booking, Contact
Full credentials, photo, specialisations, bio
Multi-doctor support, SMS confirmations, calendar sync
Privacy Policy, cookie consent, form consent checkboxes
RankMath Pro, schema markup, Search Console, sitemap
Security, updates, 5 edits/month, 4-hr response SLA
A structured delivery process built around healthcare clinic requirements — with DPA compliance verified at every stage.
We audit your current digital setup, identify DPA gaps, and document your clinic's brand requirements, services, and patient personas before any design begins.
Week 1Desktop and mobile mockups for all pages — patient-first layouts with trust-building doctor profiles, booking flows, and conversion-focused service pages. You review and approve before development starts.
Week 2-3WordPress development with all integrations: Amelia booking, Gravity Forms intake, DPA compliance layer, Google Maps, SEO setup, SSL, and performance optimisation — all tested against your content.
Weeks 4–7End-to-end quality assurance across all devices, final client review, zero-downtime launch, Google Business Profile update, and a 1-hour staff training session so your team can manage the site from day one.
OngoingWe present one specific, right-sized option for your clinic — not a confusing menu of tiers. Most private clinics need the Clinic Growth Platform.
Real outcomes from clinics that went from invisible to fully booked online.
"Vertex transformed our online presence from an afterthought into our number-one patient acquisition channel. They understood the clinical requirements immediately and built something we're genuinely proud to send patients to."
"Finally — an agency that actually understands what a clinic needs. They asked about our DPA compliance on the first call. No other agency had ever mentioned it before. That alone told me they were the right choice."
"Our front desk was spending 3 hours a day on appointment calls. After the booking system Vertex built, it's down to 40 minutes. The patients love booking online and we've seen a clear increase in new patient inquiries."
Book a free 30-minute clinic digital audit. We'll review your current website, identify DPA compliance gaps, and show you exactly how many patients you could be converting online.
Typical response: within 24 hours · Emergency support available 24/7 for active clients
Monthly security monitoring, Data Privacy Act compliance documentation, platform updates, and a branded Digital Health Report — so your clinic's website stays secure, compliant, and continuously improving without requiring your attention.
A private clinic's digital infrastructure can't be "set and forgotten." Security threats, software vulnerabilities, and compliance requirements all evolve — and they require active management.
Wordfence and Solid Security scans run monthly with a written threat report. Any malware, suspicious logins, or firewall triggers are resolved within 24 hours of detection — not when you happen to notice something is wrong.
Proactive ProtectionMonthly check of your RA 10173 compliance documentation — Privacy Policy currency, cookie consent functionality, form consent mechanisms, and any new regulatory guidance from the National Privacy Commission relevant to your clinic type.
RA 10173 AlignedWordPress core, Elementor, and all plugins updated monthly in a staging environment first — tested before applying to the live site. Security-critical patches are applied within 48 hours of release regardless of the regular update cycle.
Zero Downtime UpdatesUpdraftPlus performs daily automated website backups stored off-site. Monthly verification that restore processes work correctly means you're never in a situation where a backup exists but can't be used in an emergency recovery scenario.
Verified Restore Monthly24/7 automated uptime monitoring with instant alerts. Any downtime event triggers an emergency response — your clinic's online booking must always be accessible. Covered under a documented 99.9% uptime SLA.
99.9% Uptime SLAA branded PDF delivered on the 1st of every month showing website traffic, online booking volume, Google ranking positions, security events handled, and 3 specific improvement recommendations for next month. Makes the value of your retainer visible and measurable every single month.
Your Logo · Every MonthAll retainers are month-to-month — no lock-in. Most clinics start on Care and move to Growth within 3 months.
Book a free 20-minute technical and compliance review. We'll check your current security setup, identify any DPA documentation gaps, and show you exactly what a monthly retainer would cover for your clinic.
Typical response: within 24 hours
Online booking with instant confirmation, SMS and email appointment reminders, pre-visit digital intake forms, and post-visit follow-up sequences — reducing front-desk workload by up to 60% and ensuring patients are prepared before they arrive.
Every automation connects to your clinic's existing booking calendar and patient communication channels — with all data handling DPA-compliant from the first interaction.
Amelia Booking configured for your specific doctors, services, and schedule. Patients self-book 24/7, choose their preferred doctor and time slot, receive instant email and SMS confirmation, and get added to your clinic calendar automatically.
Amelia + Cal.comAutomated SMS and email reminders sent 48 hours before and again 2 hours before each appointment. Clinic-branded, personalised with patient name and appointment details. Studies show automated reminders reduce no-shows by up to 80%.
SMS + Email AutomationSent to patients automatically 24 hours before their appointment — collecting chief concern, relevant medical history, consent acknowledgements, and any pre-consultation information the doctor needs. All data handling is RA 10173 compliant with documented consent.
Gravity Forms + DPAAutomated follow-up messages sent 48 hours after each appointment — sharing post-care instructions, asking for a Google review, and prompting rebooking for treatments requiring multiple sessions. Converts single visits into ongoing patient relationships.
Patient RetentionWhen a patient misses or cancels an appointment, an automated follow-up is sent within 1 hour — offering a rebooking link and a brief message from the clinic. Recovers a significant portion of cancellations that would otherwise represent lost revenue.
Revenue RecoveryBooking calendar configured to reflect your clinic's exact schedule — doctor-specific hours, service durations, buffer times between appointments, and blocked periods. Prevents double-bookings and ensures patients can only book available slots that are actually possible to fulfill.
Multi-Doctor CalendarsBook a free 20-minute automation review. We'll map out exactly which parts of your patient communication workflow can be automated — and estimate how much front-desk time your clinic would recover each week.
Typical response: within 24 hours
A complete clinical visual identity — logo, brand guidelines, doctor profile direction, marketing collateral, and social media templates — designed to inspire patient confidence before they ever walk through your door.
Most clinics have a logo but no brand system. A brand system means every patient touchpoint — from your website to your appointment cards to your Instagram posts — looks consistent, professional, and unmistakably yours.
Primary logo, horizontal and stacked variants, logomark (icon only), and full brand colour palette with hex codes and usage guidelines. All files delivered in vector format (AI, SVG, EPS) and web-ready PNG — for every printing or digital use case your clinic will ever encounter.
All Formats DeliveredA practical, usable PDF brand guide covering: logo usage rules and spacing requirements, colour palette with print (CMYK) and digital (HEX/RGB) values, typography system (primary and secondary fonts with hierarchy), and tone-of-voice guidance for patient communications.
PDF Guide IncludedA photography brief for your doctors' headshots — lighting, pose, background, attire, and expression guidance — plus editing specifications so photos taken by any photographer meet the same professional standard. Includes bio writing for each doctor from a structured intake questionnaire.
Photography Brief + Bio CopyAppointment cards (business card size), clinic brochure (tri-fold or single-page), prescription pad header, and exterior/interior signage template — all designed in your brand system, print-ready in CMYK PDF format, sized for standard Philippine print shops.
Print-Ready PDFs12 fully branded Canva template formats — weekly schedule post, treatment spotlight, patient education tip, doctor introduction, clinic announcement, review share, and 6 additional formats. Your team edits text and photos in Canva without touching the design — consistent brand with every post, forever.
Canva Template KitWhen paired with the Patient Experience Platform service, the brand system is fully applied to your website — custom colour scheme, font implementation, button and form styling, and a branded chatbot widget name and avatar — so the website looks like an extension of the brand, not a generic template.
Applies to Website DesignBook a free 20-minute brand consultation. We'll review your current brand assets, discuss your clinic's positioning, and show you exactly what a complete brand system would look like for your practice.
Typical response: within 24 hours